Arts Academy Revitalization Action Team

Arts Academy Meeting Notes, January 16, 2008

January 16, 2008 at 3:26 pm | In Minutes |

Summary:

Jill gave us an update about the ReachOut grant. We decided that we’d like a tent and we’ll seek additional funding.

We filled out more of our timeline for PATHSFEST (see details in the minutes)

We had a brief discussion about recruiting for the Dance program (and in general)

Agenda for 1/23/08:
- discuss Dance and recruitment with John M. (15 minutes)
- craft an invitation to middle schools for PATHSFEST with John M. (15 minutes)
- visioning (15 minutes)
- agenda / parking lot

Present:

• Vicky Stubbs
• Phil Divinsky
• Diane Manzi
• Jill Irving
• Jane Krasnow
• Dave Beane
• Dave Nichols
• Val Green

News from ReachOut grant ($300)
Portland Partnership is giving the money for the ReachOut grant.
Jill has put that we need money for:
- advertising
- tent rental (boy scout tents? Vicky will find out)
- T shirts: leave shirts out, so Dave’s class can make money
- printing (flyers, maps & schedules)
- cost for 11×17 poster is $.60/each x 50 posters = $30.00
- door prizes to get people to fill out the surveys = $100.00
- postage

They are asking for prices for each category
Tents are really expensive, especially in May, because it’s wedding season. We will need to seek additional funding for a tent or tents.

PATHSFEST Timeline

Jan. 17th (Phil): If we’re inviting middle school students, we need to do it by the end of this week so that they can get buses. Check with Brian/Dana about middle schools.

Jan. 17th (Phil): Ask Jill about inviting guest presenters

Jan. 23rd (group): craft invitation to middle schools (John M. should be at that meeting)

Feb. 4th (Val + Dave B.): presentation to staff: introduce this year’s PATHSFEST and invite them to complete a questionnaire online or vial e-mail. In skit format! Woo!

Feb. 13th: all guest presenters have been invited

Feb. 27th (group): craft the Press Release for radio & TV

April 15th: poster completed and given to Tina

May 9th: posters up

Radio stations: WCYY, the Q? Someone on site?

Visioning:
TBD–we’ll save it for next week. Phil handed out a sheet containing the mission and vision statements, with a list of our “what does a graduating student look like?” We’ll use these next time to do wordsmithing.

Dance program: how to get more kids?

Phil talked to Dana about the Dance program. Dana wants to know what else we could do besides a video.

John doesn’t show videos during recruitment trips.

We could do a bulletin board flyer/poster for local schools. It would be good to invite John for part of our next meeting to talk about the recruitment process.

Agenda for 1/23/08:
- discuss Dance and recruitment with John M. (15 minutes)
- craft an invitation to middle schools for PATHSFEST with John M. (15 minutes)
- visioning (15 minutes)
- agenda / parking lot