Arts Academy Revitalization Action Team

Arts Academy Meeting Notes, Sept. 11, 2006

September 11, 2006 at 1:40 pm | In Minutes |

Summary:

Next meeting: Monday, September 18 @ 1:40 in the new Music room.

Elizabeth’s new title, "Arts Academy Program Development Coordinator", was selected by the group. This week she will be working on the Arts in Education grant ($500) and beginning fundraising efforts. Vicky will give her Nick Nadzo’s contact info.

Areas for further work and discussion:

• infrastructure development (Elizabeth will be working primarily on this), including:
  • advisory board
  • fundraising (grants, donations), with detailed documentation about
  • artist-in-residence and visiting artist programs as part of a formal program with an advisory board
  • rebuilding volunteer network
• [new] space
• development to include more programs

Questions:

• What do we want to see at the end of the year?
• What does an Academy look like?

Subcommittees will be formed around these areas. Vicky will send e-mail.

 

Present:

• Vicky Stubbs
• Phil Divinsky
• Valerie Green
• Elizabeth Watson
• Lisa Hicks
• Jane Krasnow
• Tom Lafavore
• Jill Irving
• Dave Beane
• John Marcigliano

Long-winded version:

The meeting began with the question of what Elizabeth’s title would be (thus giving her a clearer idea of what her role is).

Vicky mentioned 2 parts of the job that she’s been discussing with Elizabeth:

1. space
2. development to include more programs in the AAAP (Arts Academy at Paths)

These, the group noted, are both long-term goals and are related but are not the same goal.

Phil recalled more short-term goals from last year:

1. bringing back a more formal visiting artist program and having money to do that
2. rebuilding a volunteer group and the "friends of the academy" support network

These both impact existing programs.

Tom’s question to the team was: what do we want to see at the end of the year?

Lisa:

1. funding for guest artists
2. structure for artists-in-residence program
3. publicity for the guest artists the Academy already has

Vicky: Why should we rebuild our old infrastructure the way we used to have it? Why not go for an Academy model?

Tom: To do that, we need to define what an academy is and then we can discuss space, expansion, etc.

Infrastructure discussion:

We need an Advisory Board or a Board of Trustees. Phil questioned whether we can legally have a Board of Trustees as part of Portland Public Schools, and Elizabeth suggested looking at a charter school setup for PATHS where the Board can have more power. Thinking about politics, Tom suggested creating a strong advisory board "that the governing board has a hard time saying no to."

Vicky: we have 2 priorities:

1. rebuild infrastructure
2. space

It was decided that Elizabeth should concentrate primarily on infrastructure, beginning immediately with fundraising. This week she will work on the Art in Education grant ($500) and Vicky will give her Nick Nadzo’s contact information so she can begin planning the fundraising effort. It is expected that Peter Plumb will also lend a hand once Nick has gotten involved.

Phil requested that Elizabeth keep detailed documentation about the process of the fundraising and infrastructure work–what she did, what worked what didn’t, etc., so we don’t have to do it all over again next year. We need to have a record of the protocols and logistics.

Elizabeth’s new title is now "Arts Academy Program Development: Coordinator"

Sub-committees will be formed around our larger goals. Vicky will send e-mail.

Next meeting: Monday, 9/18 at 1:40 in Vicky’s room.